Parker Hughes Management Employee Handbook
1833 W March Lane Stockton, CA 95209 | 916-222-1308
Table of Contents
This Employee Handbook serves as a comprehensive guide to Parker Hughes Management's policies, procedures, and expectations. It is designed to provide clarity on your rights and responsibilities, ensuring a fair and productive work environment. We encourage you to familiarize yourself with its contents, which are structured as follows:
01
Introduction
A warm welcome to Parker Hughes Management and an overview of this handbook's purpose and scope.
02
Mission Statement
Our core values, vision, and the principles that guide our collective efforts and business operations.
03
Equal Employment Opportunity
Our commitment to diversity, inclusion, and a workplace free from discrimination and harassment.
04
Disability Accommodation
Our policy on providing reasonable accommodations for employees with disabilities to ensure equal opportunity.
05
Employment Classification
Definitions of employment statuses (e.g., full-time, part-time, temporary) and their implications.
06
Work Hours and Overtime Policy
Guidelines on standard work schedules, attendance, and procedures for authorized overtime.
07
Meal and Rest Breaks
Information regarding mandatory and customary break periods during the workday.
08
Pay and Promotions
Details on compensation structure, payroll processes, performance-based promotions, and salary reviews.
09
Performance Review and Management
Our approach to evaluating performance, providing feedback, and fostering professional growth.
10
Leave Policies
Guidelines for various types of leave, including sick leave, vacation, personal leave, and family leave.
11
Health and Safety
Our commitment to maintaining a safe and healthy work environment, including emergency procedures.
12
Confidentiality Agreement
Obligations regarding the protection of proprietary information, trade secrets, and client data.
13
Intellectual Property Rights
Policies concerning ownership of work product, inventions, and creative contributions made during employment.
14
Social Media Policy
Guidelines for appropriate conduct and representation of the company on social media platforms.
15
Termination of Employment
Procedures and policies related to voluntary and involuntary separation from employment.
16
Final Paycheck & Unclaimed Wages Process
Procedures for handling unclaimed wages and compliance with California Labor Code requirements for final paycheck processing.
17
Dispute Resolution
Overview of the processes available for resolving workplace conflicts and grievances.
18
Reporting Process
Steps and channels for reporting concerns, violations, or seeking assistance within the company.
19
Dispute Resolution Procedure
Detailed steps for formal dispute resolution, mediation, and arbitration processes.
20
Acknowledgment of Receipt and Understanding
Important final step requiring your confirmation of having read and understood the handbook's contents.
Introduction
Welcome to Parker Hughes Management. This Employee Handbook is designed to acquaint you with our company, our policies, and provide you with important information about working conditions, employee benefits, and some of the policies affecting your employment. By accepting employment with us, you have a responsibility to Parker Hughes Management and to your fellow employees to adhere to certain rules of behavior and conduct. The aim of this handbook is to provide you with a general understanding of our basic human resource policies, to acquaint you with what you can expect from the company, and what the company expects from you. We encourage you to read this handbook carefully and to consult it whenever you have questions about your employment with Parker Hughes Management. This handbook is not intended to answer all questions that may arise during your employment, but to provide a framework for understanding the mutual responsibilities between you and the company. This Employee Handbook is not a contract of employment and should not be deemed as such. Any questions or concerns regarding its contents should be addressed to the Human Resources Department. As a California employer, Parker Hughes Management is committed to complying with all applicable state and federal laws and regulations. We expect all employees to perform their job in accordance with the highest standards of business conduct, ethics, and to comply with all applicable laws and regulations.
1
Purpose of Handbook
Provides a general understanding of basic human resource policies
2
Mutual Responsibilities
Outlines what you can expect from the company and what the company expects from you
3
Legal Compliance
Commitment to complying with all applicable state and federal laws and regulations
Mission Statement
At Parker Hughes Management LLC, we create seamless workforce solutions that elevate both the businesses we serve and the people who power them. Our mission is to cultivate environments where excellence, growth, and integrity thrive—through exceptional training, proactive support, and a commitment to doing what’s right. By investing in people and processes, we bring lasting value to every location we serve.
Excellence in Workforce Solutions
Delivering seamless, high-performance workforce integration that supports both business success and employee growth
Strategic Value Creation
Enhancing operational efficiency and brand value through proactive, people-centered workforce strategies
Professional Integrity at Every Step
Committed to ethical practices, unwavering professionalism, and continuous improvement that elevates every workplace we touch.
Innovative Training & Development
Equipping team members with the skills, confidence, and tools needed to thrive in a fast-paced, high-standard environment
Employee-Centered Support
Providing stability, benefits, and growth opportunities to ensure team members feel valued, empowered, and motivated
Sustainable Workforce Solutions
Balancing the needs of businesses and professionals with future-focused practices that create long-term success for everyone involved
Equal Employment Opportunity
Parker Hughes Management is committed to providing an equal employment opportunity (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Parker Hughes Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Employees with questions or concerns about any type of discrimination in the workplace are encouraged to bring these issues to the attention of their immediate supervisor or human resources department. Parker Hughes Management will not allow any form of retaliation against individuals who raise concerns or provide information about discrimination or harassment in the workplace.

Anti-Harassment and Anti-Discrimination Policy
Parker Hughes Management ("the Employer") is committed to creating and maintaining a work environment in which all employees are treated with respect and dignity. The Employer strictly prohibits any form of harassment or discrimination based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, age, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, citizenship status, military and veteran status, or any other characteristic protected by federal, state, or local law (collectively, "Protected Characteristics"). This policy applies to all employees, contractors, and agents of the Employer, and covers conduct that occurs in the workplace, at work-related functions, and through electronic communications.
Harassment or discrimination of any kind, including sexual harassment and bullying, will not be tolerated. Any employee found to have engaged in such conduct will be subject to disciplinary action, up to and including termination of employment.
Employees who believe they have been subjected to harassment or discrimination should report the incident(s) immediately to their supervisor, Human Resources, or any member of management. The Employer will promptly investigate all allegations of harassment and discrimination in a confidential manner and take appropriate corrective action when warranted. Retaliation against any employee for reporting harassment or discrimination or for participating in an investigation of such a report is strictly prohibited and will result in disciplinary action, up to and including termination of employment.
Protected Characteristics
Race, color, religion, sex, national origin, age, disability, genetics, and more
Policy Application
Applies to all terms and conditions of employment including hiring, promotion, termination, etc.
Reporting Process
Employees should report concerns to supervisor or HR with no fear of retaliation
Disability Accommodation
In compliance with applicable laws, Parker Hughes Management is committed to providing reasonable accommodations to employees with disabilities. This policy extends to all aspects of employment, including the application process, job performance, and career advancement.
Accommodation Request Process
Employees who require accommodation to perform the essential functions of their job should submit a written request to the Human Resources department. The request should include:
  • A description of the disability
  • A description of the specific accommodation(s) requested
  • Any relevant medical documentation that supports the request for accommodation
Interactive Process
Parker Hughes Management will engage in a good faith interactive process with the employee to determine the feasibility of the requested accommodation without causing undue hardship to the company. Decisions regarding accommodations will be made on a case-by-case basis, taking into account the specific needs of the employee and the operational requirements of the company.
Confidentiality & Non-Retaliation
Confidentiality of all medical information and accommodation requests will be maintained in accordance with applicable laws. Employees who believe they have been denied a reasonable accommodation unjustly or who have experienced discrimination based on their disability are encouraged to report the matter to the Human Resources department. Parker Hughes Management prohibits retaliation against any employee for requesting an accommodation or for participating in an investigation of discrimination.
Employment Classification
In accordance with California law and company policy, Parker Hughes Management classifies employees based on the nature of their employment relationship and the duties they perform. The classifications are as follows:
Full-Time Employees
Employees who are scheduled to work the company's standard full-time schedule, which consists of at least 40 hours per week.
Part-Time Employees
Employees who are scheduled to work fewer hours than the company's standard full-time schedule.
Temporary Employees
Employees hired for a specific, short-term assignment or project, with an anticipated end date to their employment.
Independent Contractors
Individuals or entities engaged to perform certain services for the company, without being classified as employees. Independent Contractors are not covered by the employee benefits and protections provided to employees.
Employment classification may impact eligibility for certain benefits, protections, and obligations under California law and company policies. Parker Hughes Management is committed to complying with all applicable laws and regulations regarding employment classification, including those pertaining to overtime, minimum wage, and employee benefits.
Employees with questions about their classification or seeking a review of their classification status should contact the Human Resources Department. It is the policy of Parker Hughes Management to provide equal employment opportunities to all employees and applicants for employment without regard to Protected Characteristics, and to make Reasonable Accommodations for qualified individuals with disabilities unless doing so would result in undue hardship to the company.
Work Hours and Overtime Policy
This Work Hours and Overtime Policy applies to all employees of Parker Hughes Management who are classified as non-exempt under the Fair Labor Standards Act (FLSA) and California state law. The policy is designed to comply with applicable federal and state laws governing the payment of overtime.
1
Regular Work Hours
The regular work hours for full-time employees are from 9:00 AM to 5:00 PM, Monday through Friday. Employees are entitled to an unpaid lunch break of one hour each day.
2
Overtime
Employees may be required to work hours beyond their regular work schedule. Overtime is defined as any hours worked over 40 in a workweek or over 8 hours in a workday, in accordance with California state law. All overtime work must be approved in advance by the employee's supervisor.
Overtime pay is compensated at a rate of one and one-half times the employee's regular rate of pay for any hours worked over 40 in a workweek or over 8 hours in a workday. Hours worked in excess of 12 in a workday or 8 on the seventh consecutive day of work in a workweek shall be compensated at double the employee's regular rate of pay.
3
Timekeeping
Employees are required to accurately record all hours worked using the company's designated timekeeping system. It is the responsibility of each employee to ensure that their time records are accurate and complete. Failure to comply with timekeeping requirements may result in disciplinary action, up to and including termination of employment.

Exemptions
Employees classified as exempt under the FLSA are not subject to overtime pay requirements. Exemptions are based on specific job duties and salary levels as defined by federal and state law.
Employees who require a reasonable accommodation for religious observances, disabilities, or other legally protected reasons should request such accommodations in accordance with the company's Reasonable Accommodation Policy.
Meal and Rest Breaks
Meal Breaks
In accordance with California state law, Parker Hughes Management is committed to providing all employees with mandatory meal and rest breaks. Employees who work more than five hours in a day are entitled to a meal break of at least 30 minutes, which should be taken before the end of the fifth hour of work. If an employee's total work day is six hours or less, the meal break may be waived by mutual consent of both the employer and the employee.
Rest Breaks
Furthermore, employees are entitled to 10-minute rest breaks for every four hours worked, or major fraction thereof. These rest breaks should be in the middle of each work period, as far as is practicable. If the nature of the work prevents an employee from being relieved of all duties during a rest break, the employee will be compensated for the time as hours worked.
30
Minutes
Minimum meal break duration for shifts over 5 hours
10
Minutes
Rest break duration for every 4 hours worked
5
Hours
Maximum work time before meal break must be taken
Employees are encouraged to communicate any needs for reasonable accommodation regarding meal and rest breaks to their supervisor or the Human Resources department. Parker Hughes Management will engage in an interactive process to determine if a reasonable accommodation can be provided without undue hardship to the operation of the business.
Pay and Promotions
Parker Hughes Management is committed to providing a workplace where pay and promotion decisions are based on merit, qualifications, and performance. We adhere to all applicable federal, state, and local laws regarding pay practices and promotion criteria. It is our policy to ensure that all employees are treated equitably without regard to Protected Characteristics.
1
2
3
4
1
Merit
2
Qualifications
3
Performance
4
Market Competitiveness
Pay increases and promotions within Parker Hughes Management are determined by a variety of factors, including but not limited to, job performance, qualifications, experience, and market competitiveness. Employees are encouraged to speak with their supervisors or the Human Resources department if they have questions about their pay or career advancement opportunities.

Requests for Reasonable Accommodation will be considered in accordance with applicable laws to ensure that employees with disabilities have equal opportunities for pay and promotions. Employees seeking a Reasonable Accommodation should contact the Human Resources department to initiate the request process.
TIP POOLING POLICY
Tip Pooling Policy
Parker Hughes Management LLC utilizes a daily shared tip pool across all locations. This means:
All tips collected at all Parker Hughes locations each day are combined into a single shared tip pool.
• At the end of each business day, the total pooled tips are distributed among eligible hourly employees who worked that day, in accordance with the company’s distribution practices.
Managers and Shift Leaders do not participate in the tip pool. They are compensated under separate agreements, which may include salaries, commissions, or bonuses, as determined by the company.
Tip amounts may vary from day to day based on customer activity and total collections. The company does not guarantee any specific tip amounts, as distribution is dependent on daily totals and hours worked.
Parker Hughes Management LLC reserves the right to revise, modify, or discontinue this policy at any time, provided any changes comply with applicable federal, state, and local laws. Employees will be notified in writing if any updates are made to the tip pooling policy.
This policy does not alter the at-will employment relationship between the company and any employee.
Performance Review and Management
Parker Hughes Management is committed to fostering a culture of high performance, accountability, and continuous improvement. To support this commitment, the following performance review and management processes are established:
Performance Reviews
Employees will undergo formal performance reviews at least once per calendar year. These reviews are designed to assess performance, set goals for the future, and identify areas for professional development. Additional informal reviews may occur at the discretion of the employer.
Feedback and Coaching
Ongoing feedback and coaching are integral to our performance management process. Employees are encouraged to seek feedback and support from their supervisors and peers to facilitate continuous learning and improvement.
Performance Improvement Plans
Employees whose performance does not meet the established standards may be placed on a Performance Improvement Plan (PIP). The PIP will outline specific areas of improvement, measurable goals, and a timeline for achieving these goals. Support and resources will be provided to assist the employee in meeting the expectations outlined in the PIP.
Non-Discrimination
Performance evaluations and management decisions will be conducted in a manner that is free from discrimination based on Protected Characteristics. All employees are expected to adhere to this principle in their interactions and performance assessments.

Accommodations
In accordance with our commitment to inclusivity and equal employment opportunities, reasonable accommodations will be provided to employees who require them due to Protected Characteristics or for other reasons covered by federal, state, or local law. Requests for reasonable accommodations should be made to the Human Resources department.
This policy applies to all employees of Parker Hughes Management and is designed to be consistent with applicable federal, state, and local laws governing employment and non-discrimination.
Leave Policies
In accordance with California state law and federal regulations, Parker Hughes Management is committed to providing a variety of leave options to its employees, recognizing the importance of balancing work responsibilities with personal obligations. The following leave policies are designed to support our employees in managing health, family, and military commitments:
Sick Leave
Employees are entitled to accrue and use sick leave in accordance with California's Healthy Workplaces, Healthy Families Act. Accrual begins on the first day of employment at a rate of one hour for every 30 hours worked, up to a maximum of 48 hours or 6 days per year. Unused sick leave may be carried over to the following year, subject to the maximum cap.
Family and Medical Leave
Eligible employees may take up to 12 weeks of unpaid, job-protected leave during a 12-month period for certain family and medical reasons, in compliance with the Family and Medical Leave Act (FMLA) and the California Family Rights Act (CFRA). Reasons include, but are not limited to, the birth or adoption of a child, the serious health condition of the employee or an immediate family member, or qualifying exigencies arising out of a family member's military service.
Disability Leave
Employees who are unable to work due to a medical condition may be entitled to disability leave, either as a reasonable accommodation under the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), or through California's state disability insurance program. Parker Hughes Management will engage in an interactive process with the employee to determine appropriate accommodations.
Pregnancy Disability Leave
In addition to the rights under FMLA/CFRA, pregnant employees in California may be entitled to up to four months of disability leave for pregnancy, childbirth, or related medical conditions, under the California Pregnancy Disability Leave Law (PDLL).
Military Leave
Employees who serve in the United States Armed Forces, National Guard, or Reserves are entitled to military leave in accordance with federal and state law. Parker Hughes Management supports our employees' commitments to military service and will provide reemployment rights and benefits as mandated by the Uniformed Services Employment and Reemployment Rights Act (USERRA) and California law.
Employees seeking to utilize any of the above leave options should submit a written request to the Human Resources Department, including the type of leave requested and the expected duration. Parker Hughes Management reserves the right to require documentation to support the leave request as permitted by law. All leave policies are subject to change in response to federal, state, and local law updates.
Health and Safety
Parker Hughes Management is committed to providing a safe and healthy work environment for all employees. In compliance with California law and in furtherance of our commitment to fostering a workplace free of hazards, the following health and safety policies are hereby established:
1
Employees are required to comply with all safety and health guidelines, regulations, and procedures established by Parker Hughes Management and relevant regulatory authorities.
2
All employees are encouraged to report any unsafe conditions, injuries, or illnesses to their supervisor or the designated health and safety officer immediately.
3
Parker Hughes Management will provide necessary training and resources to employees to ensure they are equipped to maintain a safe work environment.
4
Reasonable accommodations will be made for employees with disabilities to ensure their safety and health in the workplace, in accordance with the definition of Reasonable Accommodation provided.
5
In the event of an emergency, employees must follow the emergency procedures and evacuation plans established by Parker Hughes Management.
6
Employees seeking to take leave for health-related reasons, including Sick Leave, Family and Medical Leave, Disability Leave, Pregnancy Disability Leave, or Military Leave, should refer to the respective policies outlined in this handbook.
7
Parker Hughes Management prohibits retaliation against any employee who in good faith reports a health or safety concern or participates in an investigation regarding such concerns.
These policies are designed to ensure the well-being of all employees and to comply with applicable laws and regulations. Employees are encouraged to consult with their supervisor or the human resources department if they have any questions or need further clarification on these policies.
Confidentiality Agreement
This Confidentiality Agreement ("Agreement") is made between Parker Hughes Management ("Employer") and the Employee ("Employee") and is effective as of the date of the Employee's acceptance of employment with the Employer. The purpose of this Agreement is to protect the confidentiality of information and to prevent its unauthorized disclosure.
The Employee agrees not to disclose, divulge, reveal, report, or use, for any purpose, any confidential information which the Employee has obtained or which has been made available to the Employee in the course of their employment with the Employer, except when authorized by the Employer or required by law.
Confidential Information
Includes, but is not limited to, business strategies, customer lists, operations, marketing plans, products, employees' personal information, as well as any other information of a confidential nature.
Ownership
The Employee acknowledges that all confidential information remains the sole property of the Employer and agrees to return all materials containing confidential information upon the termination of their employment or when requested by the Employer.
Consequences
Any breach of this Agreement may result in immediate disciplinary action, up to and including termination of employment, and may also subject the Employee to legal action.
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
Intellectual Property Rights
This Intellectual Property Rights clause applies to all employees of Parker Hughes Management (the "Employer") located within the jurisdiction of California. The purpose of this clause is to protect the intellectual property rights of the Employer, while also respecting the rights of employees.
Definition of Intellectual Property
For the purposes of this clause, "Intellectual Property" includes, but is not limited to, inventions, ideas, discoveries, designs, software, artwork, and writings that are created, developed, or contributed to by employees during their employment with the Employer, whether or not during working hours or using Employer resources.
Ownership
All Intellectual Property created, developed, or contributed to by employees during the course of their employment with the Employer, whether or not during working hours or using Employer resources, shall be the sole and exclusive property of the Employer. Employees agree to perform all actions necessary to perfect and protect such ownership.
Disclosure and Assignment
Employees are required to promptly disclose to the Employer any Intellectual Property as defined above. Employees agree to assign, and hereby assign to the Employer, all right, title, and interest in and to such Intellectual Property, including any and all related intellectual property rights.
Exceptions
This clause does not apply to Intellectual Property that an employee develops entirely on their own time without using the Employer's equipment, supplies, facilities, or trade secret information, and that does not relate directly to the Employer's business or anticipated research and development, or that does not result from any work performed by the employee for the Employer.
Pre-Existing Intellectual Property
Employees must inform the Employer in writing of any Intellectual Property that they have developed prior to their employment, which shall be excluded from the scope of this agreement, provided that such Intellectual Property is identified with reasonable specificity.
Enforcement
The Employer reserves the right to take any appropriate legal action to enforce this clause and protect its intellectual property rights.
Social Media Policy
This Social Media Policy applies to all employees of Parker Hughes Management (the "Employer") and outlines the standards expected when employees use social media platforms, both personally and professionally. The purpose of this policy is to protect the reputation of the Employer, ensure compliance with applicable laws and regulations, and prevent the unauthorized disclosure of Confidential Information and Intellectual Property.
Professional Conduct
Employees are expected to conduct themselves in a professional manner at all times on social media and to avoid posting content that could harm the reputation of the Employer or negatively impact the Employer's business interests.
Prohibited Content
Any content that discriminates against, harasses, or bullies any individual on the basis of any Protected Characteristics is strictly prohibited.
Confidentiality
Employees must not disclose any Confidential Information or Intellectual Property on social media platforms without explicit written permission from the Employer.
Reporting Violations
Employees are encouraged to report any violations of this policy to their supervisor or the human resources department immediately.
Monitoring
The Employer reserves the right to monitor employees' public social media activity related to the Employer's business. However, such monitoring will be conducted in accordance with applicable federal, state, and local laws and regulations concerning privacy.
Consequences
Violations of this Social Media Policy may result in disciplinary action, up to and including termination of employment.
This policy is subject to change at the discretion of the Employer, and employees will be notified of any amendments. It is the responsibility of each employee to be familiar with and adhere to this policy.
Termination of Employment
This Termination of Employment clause applies to all employees of Parker Hughes Management ("Employer") within the jurisdiction of California. Termination of employment with the Employer can occur under several conditions, including but not limited to, resignation, retirement, dismissal for cause, or layoffs due to business needs.
1
Resignation
Employees intending to resign must provide a minimum of two weeks' written notice to the Employer. The Employer reserves the right to waive this notice period at its discretion.
2
Dismissal for Cause
Dismissal for cause may result from, but is not limited to, violation of the Employer's policies, including the Social Media Policy, unauthorized disclosure of Confidential Information or Intellectual Property, failure to meet performance standards as outlined in a Performance Improvement Plan (PIP), or engaging in conduct that violates the Protected Characteristics of any individual. Employees terminated for cause will be provided with a written explanation of the reasons for termination.
3
Layoffs
In cases of layoffs due to business needs, the Employer will provide as much notice as possible and comply with all applicable state and federal laws.
4
Other Terminations
The Employer may also terminate employment in accordance with applicable laws related to Sick Leave, Family and Medical Leave, Disability Leave, Pregnancy Disability Leave, and Military Leave.

Return of Property
Upon termination, employees are required to return all Employer property, including but not limited to, keys, equipment, and documents containing Confidential Information or Intellectual Property. Failure to return Employer property may result in legal action.
Employees terminated for reasons other than cause may be eligible for severance pay, subject to the Employer's discretion and in accordance with applicable laws. All disputes arising under this clause will be resolved through arbitration in California, in accordance with the rules of the American Arbitration Association.
Final Paycheck & Unclaimed Wages Process
This Final Paycheck and Unclaimed Wages Process ensures Parker Hughes Management LLC (“PHM”) complies with California Labor Code requirements for timely wage payment and the California Unclaimed Property Law (Code of Civil Procedure §§ 1513, 1517) when payroll checks remain unclaimed or uncashed.
This policy applies to all unclaimed payroll checks, including final wages, commission payments, bonuses, and any other employee compensation issued by PHM.
Unclaimed Wages
Payroll funds issued to an employee that remain uncashed or unclaimed for more than one (1) year from the date they became payable.
Due Diligence Notice
A written notice to the employee advising them that their unclaimed wages will be remitted to the California State Controller’s Office (SCO) if not claimed by a specified date.
Escheatment
The process of transferring unclaimed wages to the State after the required due diligence process.
Procedure
1
Initial Follow-Up (Within 30–60 Days)
Monitor payroll records for any checks not cashed. Contact the employee by phone, email, or mail to encourage deposit/cash. If the check is lost, stale-dated, or damaged, issue a stop payment and reissue a replacement check.
2
Escalation (After 6 Months)
If the check remains unclaimed after 6 months, send a formal written reminder to the employee’s last known mailing address, advising them of the amount owed, original issue date, and instructions for reissuance or claiming payment.
3
Due Diligence Notice (6 Months Before 1-Year Mark)
If wages are still unclaimed near the 1-year mark, send a Due Diligence Letter via first-class mail. This letter must include the employee’s name, check details, a statement about remittance to the SCO if unclaimed, and claiming instructions. A copy must be retained in PHM’s records.
4
Escheatment to California State Controller’s Office
If the employee doesn't respond and wages remain unclaimed after 1 year, prepare an Unclaimed Property Holder Report for the SCO following their schedule. Submit the report and payment by the annual due date and retain proof of submission for at least 3 years.
Compliance Notes: California Labor Code requires wages to be payable upon termination and on the regular payday for current employees. The existence of an uncashed check does not relieve the employer of the obligation to ensure the employee receives payment. As such, we reissue checks before the 1-year mark as our preferred approach to avoid the escheatment process.
Record Retention: We maintain copies of all uncashed checks, employee communications, due diligence notices, and escheatment reports for a minimum of 3 years after submission to the SCO.
Responsible Parties
PHM HR Department
Initiates employee contact and manages the due diligence process.
PHM Payroll Department
Issues replacement checks and prepares reports for the SCO.
PHM Finance Department
Oversees escheatment payment to the State.
Dispute Resolution
Our organization is committed to fostering a safe, respectful, and inclusive workplace. To support this commitment and ensure impartial handling of workplace concerns, we partner with an independent third-party service specializing in the confidential receipt, investigation, and resolution of workplace issues, including harassment, discrimination, and retaliation.
Commitment to Fair Resolution
Parker Hughes Management is dedicated to addressing all workplace concerns promptly and impartially.
Independent Third-Party Service
We utilize an external service to ensure confidentiality and objectivity in handling sensitive workplace issues.
Comprehensive Issue Handling
The service specializes in addressing harassment, discrimination, retaliation, and other workplace concerns.
Reporting Process
Parker Hughes Management LLC partners with an independent third-party service to provide employees with a safe, confidential, and accessible way to report workplace concerns at any time. Reports may be submitted anonymously, and all matters are investigated impartially. This service supports our dispute resolution process. Employees are encouraged to use this resource to ensure every concern is addressed promptly, fairly, and in accordance with all applicable laws and company policies.
The Parker-Hughes Management Employer Harassment and Discrimination Protection Plan (the “EHP Plan”) provides a safe and secure platform for employees who need to seek assistance with workplace harassment, discrimination and misconduct issues. Instead of reaching out to your human resources department, manager, or your supervisor, and as set forth in this supplement to your employee handbook (the “Supplement”), you can voice your workplace harassment, discrimination and misconduct issues to The Work Shield, LLC (“Work Shield”).
Work Shield administers the EHP Plan, investigates incidents involving harassment and discrimination, and then provides a recommended course of action to Parker-Hughes Management (the “Organization”) about each investigated incident. This way, the Organization does not control the intake, investigation, or reporting of such incidents. As provided to you on Work Shield’s Digital ID Card as well as identified on the Work Shield breakroom posters, you can file an Incident Report Form (“IRF”) online or by proxy on behalf of another employee, at phm.workshieldportal.com, or you may also call the 24/7 toll-free Call Center at 866.946.5558. You may refer online at phm.workshieldportal.com to the EHP Plan for policies that are associated with harassment and discrimination topics.
TO THE EXTENT THE EHP PLAN CONFLICTS WITH YOUR ORGANIZATION’S HARASSMENT, DISCRIMINATION, MISCONDUCT AND/OR ANY TITLE VII POLICIES, THE LANGUAGE AND REPORTING PROCEDURES OF THIS SUPPLEMENT SHALL CONTROL AND SUPERSEDE ANY HANDBOOK PROVISIONS, AND IN THE EVENT THAT AN ORGANIZATION HANDBOOK ADDRESSING HARASSMENT, DISCRIMINATION, MISCONDUCT AND/OR ANY TITLE VII ISSUES DOES NOT EXIST, THIS SUPPLEMENT SHALL ALLOW THE EHP PLAN TO OUTLINE AND CONTROL ANY AND ALL REPORTING PROCEDURES RELATED TO HARASSMENT, DISCRIMINATION AND MISCONDUCT ISSUES.
The EHP Plan cannot anticipate every situation or answer every question about harassment, discrimination or misconduct issues. From time to time, circumstances will undoubtedly require that the policies, practices and benefits described in the EHP Plan be changed. Accordingly, the Organization and Work Shield each reserve their right to modify, supplement or rescind any provision of the EHP Plan as it deems necessary. If any changes to the EHP Plan become necessary, the Organization will endeavor to notify you of such changes by distributing revised pages to you. When new policies are added or existing policies are changed, the most recent policy shall prevail and govern any new action taken. Furthermore, coverage under the EHP Plan continues until 18 months post-termination of employment, as set forth under the EHP Plan.
IMPORTANT: PLEASE NOTE THAT GOING TO YOUR HUMAN RESOURCES DEPARTMENT, MANAGER, OR YOUR SUPERVISOR FAILS TO QUALIFY AS EXHAUSTING YOUR ADMINISTRATIVE REMEDY GIVEN THE ORGANIZATION’S INCORPORATION OF THE EHP PLAN. YOU OR A PROXY ON YOUR BEHALF MUST FILE AN IRF IN ORDER TO HAVE ANY WORKPLACE HARASSMENT, DISCRIMINATION OR MISCONDUCT ISSUE ADDRESSED AND/OR RESOLVED. THIS IS THE ADMINISTRATIVE REMEDY AVAILABLE TO ALL EMPLOYEES. AN IRF MAY BE FILED BY AN EMPLOYEE OR BY PROXY ON AN EMPLOYEE’S BEHALF.
AGAIN, NOT REPORTING YOUR HARASSMENT, DISCRIMINATION OR MISCONDUCT INCIDENT TO WORK SHIELD VIA AN IRF DOES NOT EXHAUST THE ADMINISTRATIVE REMEDY AVAILABLE TO YOU. PLEASE REPORT TO WORK SHIELD ANY ISSUES YOU MAY ENCOUNTER.
Safe Reporting
Our third-party service provides a secure channel for reporting workplace concerns without fear of retaliation.
Confidentiality
Reports can be submitted anonymously, and all information is handled with the utmost discretion.
Accessibility
The reporting system is available 24/7, allowing employees to submit concerns at any time that is convenient for them.
Impartiality
All investigations are conducted fairly and objectively by trained professionals who are independent from the company.
Work Shield Dispute Resolution Process
Parker Hughes Management LLC partners with Work Shield to provide a robust, independent, and impartial dispute resolution process. This streamlined procedure ensures workplace concerns are addressed professionally, confidentially, and in compliance with all relevant regulations.
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Step 1: Reporting
Employees can report incidents 24/7 through a secure online portal, call center, or dashboard. Reports can be submitted anonymously or with identification, ensuring employee safety and compliance. All reports go directly to Work Shield, bypassing traditional HR channels.
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Step 2: Intake & Notification
Upon filing a report, automatic notifications are sent to the employer and Work Shield team. All involved parties are immediately reminded of the strict anti-retaliation policy, establishing a protective environment for everyone.
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Step 3: Independent Investigation
Experienced, certified Work Shield investigators, often legal professionals, conduct a neutral and thorough investigation. This process focuses on impartial fact-finding, allowing all parties to share their perspective without interruption.
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Step 4: Fact-Finding
Investigators engage with all involved parties and potential witnesses, gathering comprehensive information to ensure a complete understanding of the incident and all perspectives.
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Step 5: Resolution Recommendation
Upon completion of the investigation, Work Shield compiles the facts and delivers a comprehensive report to the employer. This report includes objective findings, recommended resolution options, and actions tailored to the specific situation.
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Step 6: Outcome & Follow-up
The employer implements the chosen resolution, benefiting from expert guidance to ensure EEOC-compliant, defensible, and fair solutions. Work Shield also provides real-time data and analytics for ongoing monitoring and proactive risk management.

Key Benefits of Work Shield
  • Speed: Investigations typically conclude in less than 5 business days, significantly faster than the industry average of 25–30 days.
  • Impartiality: All investigations are conducted by independent, certified professionals, ensuring unbiased and objective outcomes.
  • Compliance: Recommendations are designed to be EEOC-compliant and legally defensible, reducing organizational risk.
Acknowledgment of Receipt and Understanding
This document, the Parker Hughes Management Employee Handbook (the "Handbook"), has been provided to you to familiarize you with the policies, procedures, and practices of Parker Hughes Management (the "Employer"). By signing the acknowledgment of receipt in your application, you confirmed that you received, read, and understand the Handbook, including, but not limited to, policies regarding Protected Characteristics, Reasonable Accommodation, Performance Improvement Plan (PIP), Sick Leave, Family and Medical Leave, Disability Leave, Pregnancy Disability Leave, Military Leave, Confidential Information, Intellectual Property, Termination of Employment, Unclaimed Wages, and the Social Media Policy.
You acknowledge that it is your responsibility to comply with the policies and procedures contained within the Handbook and to seek clarification from the Employer on any policy or procedure you do not understand.

This acknowledgment does not alter your at-will employment status with the Employer, meaning either you or the Employer may terminate the employment relationship at any time, with or without cause or notice.
You further understand that the Handbook is not an exhaustive list of all policies, procedures, and standards of the Employer. The Employer reserves the right to amend, supplement, or rescind any policies or portion of the Handbook at any time, at its sole discretion, with or without notice. You agree to accept and abide by any such changes.
Your signature on the Handbook receipt and acknowledgment form indicates that you have received, read, and understand the Handbook and agree to abide by its terms and conditions as a condition of your employment.